The Office Manager plays a crucial role in overseeing administrative operations, maintaining a productive office environment, and supporting the day-to-day activities of the organization. This position requires strong organizational skills, attention to detail, and the ability to manage office resources efficiently to ensure smooth functioning of the workplace.
Office Administration: Oversee general office administration, including mail distribution, office supplies management, vendor relations, and maintenance of office equipment.
Facilities Management: Coordinate office logistics, facility maintenance, cleaning services, and workspace organization to create a safe, clean, and efficient office environment.
Scheduling and Coordination: Manage calendars, schedule meetings, arrange appointments, and coordinate travel arrangements for employees and executives.
Communication: Serve as a point of contact for internal and external communications, greet visitors, respond to inquiries, and facilitate effective communication within the office.
Budget Management: Assist in budget planning, expense tracking, and resource allocation for office operations to ensure cost-effective management of office resources.
Event Planning: Organize company events, team-building activities, meetings, and conferences, ensuring seamless coordination and successful execution.
Proven experience in office management, administration, or a related field.
Strong organizational skills, attention to detail, and the ability to multitask effectively.
Excellent communication, interpersonal, and problem-solving abilities.
Proficiency in Microsoft Office Suite and office management software.
Ability to work independently, prioritize tasks, and adapt to a fast-paced environment.
Proactive attitude, resourcefulness, and a willingness to take on new challenges.
Aleph Alpha was founded in 2019 with the mission to research and build the foundational technology for an era of strong AI. The team of international scientists, engineers, and innovators researches, develops, and deploys transformative AI like large language and multimodal models and runs the fastest European commercial AI cluster. Its generative AI solutions are the only choice for enterprises and governmental institutions seeking to retain independence, secure their data, and build trustworthy solutions.